SAP Workflow - Definition and Use of Customer-Specific Workflows (BIT601)

Course subjects

Introduction to Workflow

• Describe the workflow architecture

• Name the steps involved in a workflow project

• Describe the general procedure for design and implementation

• List the different options for using organisational units in a workflow

• Create an organisational unit with positions

• Describe the different ways of assigning possible agents to units in the organisational model

Workflow Definition in the Workflow Builder

• Create a workflow template with a workflow definition

• List the possible step types in a workflow

• Use the Workflow Builder

Business Objects and Business Object Repository (BOR)

• Describe the use of the Business Object Repository

• Explain the difference between an object and an object type

• Describe the use of object types in workflow

• Create a subtype for a standard object type in the system

• Delegate the subtype, thus making it available in the standard system

• Extend the subtype by adding attributes, methods, and events

Task Structure and Use in Workflows

• Define a task

• Name the components of a task that you always have to maintain

• Understand the different ways in which synchronous and asynchronous methods are processed

• Integrate a standard task into a workflow step

• Create and maintain task groups

• Use the Business Workflow Explorer as an administration tool

Container – Interfaces in the Workflow

• Name the various containers of the Workflow Engine

• Describe the possible binding directions between the containers

• Explain the example binding in the notification of absence workflow

• Create a workflow container element

• Create a task container element

• Understand and check container bindings

• Create container bindings when required

Determination of Recipients of Work Items

• Name the different ways of restricting possible agents

• Describe the rule types that can be defined

• Explain example for the application of rules

• Define a rule with responsibilities

• Use this rule in a workflow

• Ensure that a workflow step never has the status “No agent found”

• Describe how the system determines the recipients of a work item

• Explain what happens if the system cannot find an intersection between possible and responsible agents

Ad Hoc Processing Options

• Determine agents dynamically at runtime

• Define tasks for a business process step dynamically at runtime

• Use the ad hoc anchor step type to extend the workflow definition by adding an additional workflow

Monitoring Steps in Business Processes

• Define and test a simple deadline for a workflow step

• Insert a modeled deadline into a workflow definition

Events and Workflow

• Explain the logic behind how events generated by applications and find the workflows or tasks that use them

• Name the steps that you have to carry out in order to work with events

• Define an event as a triggering event for a workflow

• Activate the event linkage

• Trigger the event on a test basis in the system, to check whether the workflow starts and runs correctly

• Name the options for triggering events in the different applications

• Use different methods to trigger events

• Define additional start conditions for workflows

• Explain the event queue

• Use transaction SWU0 to check the event linkage

• Use the transaction SWUE to test the triggering of events in the system without using the application

• Use the transactions SWELS and SWEL to activate and display the event log

• Develop a procedure for testing workflows

Special Step Types and Methods of Processing

• Use the step types Fork and Document from Template

• Process multiline attributes of an object type

• Use the step types loop and form

• Enter conditions affecting the start and end of a work item in the

Workflow Builder

• Using the step type BLOCK

• Options for assessing the SWITCH construct

Wizards

• Use wizards to define complete workflows for approval and circulation procedures

• Create a workflow that calls the Customising transaction or tables in a prescribed order

• Use wizards that model missed deadlines

• Call reports

• Dynamically assign agents

• Generate object references

Tutorial

• Define a workflow with all its components

• Trigger a workflow using events

• Test a workflow process

Further Topics (Optional)

• Explain technical settings

• Explore transaction codes, menu paths, and the data sheet